CWO Profile

Data Protection by Design | Privacy by Default

Your Information

The CWO takes Data Protection extremely seriously and the CWO Executive have agreed to have a Data Protection Officer to train, advise and help the CWO to ensure that your data is protected at all times. They can be contacted at

The General Data Protection Regulations apply from the 25th May 2018. It applies to both data controllers and processors.

  • A controller controls how and why personal data is processed.
  • A processor acts on the controller's behalf.

Within the Conservative Women's Organisation [CWO], the organisation is the controller and authorised users of our database are processors.

The "CWO" includes the national office at CCHQ, the officers of its 12 regions around the UK and officers of any Areas that are subsets of the regions.

NB: Constituency/Association Women's Groups, Committees or Lunch Clubs fall under the constitutional remit of the association, so are not covered by our own policies.

Your Rights

The right to be informed
The right of access
The right to rectification
The right to erasure
The right to restrict processing
The right to object
Transfer of data internationally
The right to data portability
Breach notification

What Information do we Hold?

The CWO stores:

  • Contact Details
  • Group Membership, which can include:
    • Membership of the CWO
    • Party Membership
    • Your sex (if you choose to tell us)
    • The CWO Region that you're a member of (if you tell us or if we have your address)
    • CWO Forums that you have registered for (not necessarily attended)
    • CWO Development Workshops that you have registered for - and whether paid or unpaid
    • Your CV, if you have attended any CWO Development Workshops (these are held on a CCHQ secure server)

What the CWO does NOT store:

  • No credit card information
  • No personal information such as religion, race, sexual orientation, etc.

Who can access your data?

Access to the CWO Extranet is determined by need and authenticated users are only shown data which is relevant to their role.

  • The Data Protection Officer, National officers and administrative CWO staff have unlimited access to member data across all regions.
  • The National Chairman, President, Administrator and CWO Director of Development have access to CWO Development information, including contact details, courses booked and CV.
  • The applicable Regional Chairman and one other authorised person per region (usually the Regional Secretary) has access to their own Regional membership data only.
  • The Administrator also has access to administrative functionality e,g, user logins.

How do we use your data?

We only process your data when it is relevant to what you have allowed us to do. This may include:
  • Exporting your data to a newsletter program to send you newsletter(s) that you have asked for (e.g. Regional, Development, etc.).
  • Sharing your name, address and email address with the Conservative Party, if you are a member of the National Conservative Convention.
  • Emailing you an AGM Notice, if you are a member of the CWO Convention.
  • Checking your name and address against Party membership data, if you tell us you want to be a member of the CWO.
  • Contacting you about CWO matters, if you have allowed us to.

Data Retention

The CWO retains personal data for no longer than is necessary, but as we use data for campaigning purposes, we will not remove your data unless you leave the Party, or have asked for your data to be removed.

Data that cannot be removed includes:

  • Any booking information where there is a cost involved, as your details form part of our annual accounts.
  • Event registrations, which are needed for security purposes if held at the Palace of Westminster, CCHQ or an Embassy. These details are held for 7 years.

Right to be Forgotten/Erasure

We will adhere to any requests where you want your personal details deleted from our database. According to the GDPR, you have a right to have personal data erased and to prevent processing in specific circumstances:

  • Where the personal data is no longer necessary in relation to the purpose for which it was originally collected/processed.
  • When the individual withdraws consent.
  • When the individual objects to the processing and there is no overriding legitimate interest for continuing the processing.
  • The personal data was unlawfully processed (ie otherwise in breach of the GDPR).
  • The personal data has to be erased in order to comply with a legal obligation.
  • The personal data is processed in relation to the offer of information society services to a child.

If any of the above applies, please email the CWO Data Protection Officer with your name, any other email addresses you may be registered with and your home address, so we can ensure that all your personal data is erased.

What we can't erase

The following cannot be erased for accounting or security reasons, but we will suppress any future processing of that data.

  • CWO Development Workshop bookings less than 7 years old cannot be deleted, as they form part of our annual accounts.
  • Event registrations held in the Palace of Westminster, CCHQ or an Embassy, as they are required for security for 7 years.

Information relating to your order, including your postal address, may remain on these separate data tables but your main record will be permanently deleted. If you wish to re-join the CWO, then you must complete the Join the CWO form, to reinstate your record.

Transferrence of data internationally

The CWO uses Google Analytics and MailChimp and/or Campaign Monitor, all of whom are certified under the EU-US Privacy Shield and the CWO database syncs with MailChimp and Campaign Monitor using their API.

You can unsubscribe from any newsletter by clicking the Unsubscribe link on any emails that are sent to you.


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About the CWO

The Conservative Women's Organisation is the grassroots network that provides support and focus for women in the Conservative Party.

Promoted by Alan Mabbutt on behalf of the CWO, both at 4 Matthew Parker Street, London SW1H 9HQ